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For information on protocol and forms of address for federal, provincial, foreign, or religious dignitaries, please refer to the Styles of Address pages on the Canadian Heritage website.
Protocol and Forms of Address for Local Government Officials
It is important, when addressing a letter, to identify the proper gender of the person to whom you are writing - e.g., His / Her Excellency or Worship; Dear Sir or Madam; Mr., Mrs., Ms. The examples below use a single gender for convenience only. Also note that Mrs. or Ms. should be used as appropriate to individual circumstances.
Mayor
Address: Her Worship Mayor Jane Doe OR Mayor Jane Doe
Salutation: Dear Mayor Doe
Conversation: Mayor Doe OR Ms. Doe
Mayor and Council
Address: His Worship Mayor John Doe and Council OR Mayor Doe and Council
Salutation: Dear Mayor Doe and Council
Committee Chair
[Note: if a Mayor has written in a capacity other than Mayor and has not signed as Mayor, you would still address him as Mayor.]
Address: Her Worship Mayor Jane Doe OR Mayor Jane Doe Chair
Salutation: Dear Mayor Doe
Regional District Chair
Address: Chair John Doe
Salutation: Dear Chair Doe
Conversation: Mr. Doe
Regional District Board
Address: Chair Jane Doe and Board
Salutation: Dear Chair Doe and Board
Municipal Elected Officials
Address: Councillor John Doe
Salutation: Dear Councillor Doe OR Dear Mr. Doe
Conversation: Mr. Doe
Regional District Elected Officials
Address: Director Jane Doe
Salutation: Dear Director Doe OR Mrs. Doe
Conversation: Mrs. Doe
Protocol Questions
Specific questions concerning protocol can be directed to the provincial Protocol and Events Branch in Victoria.
Tel: (250) 387-1616
Office of Protocol Website